List of Main Features

• Multi-User
  
• Multi-Company
  
• Multi-Currency
  
• Multi-Department
  
  

Customer Details

• Contact names, email addresses & phone numbers
  
• Link to online map to show location of customer
  
• Customer contact diary
  
• Delivery addresses
  
• Sales analysis Codes
  
• Special prices
  
• Sales invoices and credit notes, free text or from stock
  
• Sales invoices can handling printing of images
  
• Handles sales commission to your sales staff
  
• Batch input of transactions
  
• Early settlement discounts
  
• Proforma invoicing
  
• Estimates
  
• Advice notes
  
• Contra's, refunds, debit notes, bad debt write off
  
• Letter/Fax writing
  
• Dispute/Query handling
  
• Label printing
  
• Overdue account letters
  
• Mail shots
  
• eMail shots
  
• EC Sales List, including submission to HMRC (UK only)
  
• Construction Industry Scheme for sub-contractors (UK only)
  
  

Supplier Details

• Contact names, Email addresses & phone numbers
  
• Link to online map to show location of supplier
  
• Supplier contact diary
  
• Factor details
  
• Remittance advices
  
• Purchase analysis codes
  
• Purchase invoices and credit notes
  
• Accruals and prepayments
  
• Batch input of transactions
  
• Proforma invoices received
  
• Contra's, refunds, debit notes, write off
  
• Letter/Fax writing
  
• Dispute/Query handling
  
• Label printing
  
• Mail shots
  
• eMail shots
  
• Construction Industry Scheme for contractors (UK only)
  
  

Stock Details

• Record extensive details of stock items
  
• Record all stock movements
  
• Multiple bin locations (up to 3)
  
• Handles controlled and uncontrolled stock
  
• Stock item images
  
• Associated items
  
• Superseded items
  
• Alternative items
  
• Special prices
  
• Associated suppliers
  
• Kits
  
• Can accept input from barcode scanner
  
• Can print a range of barcodes
• Solvent content
  
• Item weight
  
• Quotes to customers
  
• Sales discount codes
  
• Purchase discount codes with discount bands
  
• Discount on retail price
  
• Markup on cost price
  
• Manufacturers
  
• Powerful data import facility
  
• Purchase order processing
  
  

Nominal/General Ledger

• Double entry
  
• Cash book
  
• Download sales from PayPal
  
• Bank reconciliation
  
• Asset register
  
• Asset depreciation
  
• Budgeting
  
• Recurring journals
  
• Balance sheet report
  
• Income statement (Profit & Loss) report
  
• Cash Flow Statement report
  
• Account Activity report
  
• Audit Trail report
  
• Flexible accounting periods
  
• VAT/Sales Tax Period End accounting
  
• Submission of VAT Return to HMRC (UK only)
  
• Display/Print old VAT/Tax reports
  
• Undo VAT/Tax period end
  
  

Personnel/Human Resources

• Record full employee details
  
• Print address label
  
• Store images of the employee
  
• Record next of kin details
  
• Create letters & other documents
  
• Record diary entries
  
• Record holidays & other absence
  
• Display three month to view planner
  
  
  

Sales Prospecting

• Create and maintain prospect details
  
• Create and maintain contact details
  
• Link to online map to show location of prospect
  
• Create estimates/quotes
  
• Print estimate/quotes
  
• Output estimates/quotes to PDF file
  
• Output estimates/quotes to HTML
  
• Estimates/Quotes can handling printing of images
  
• Create an order/job from an estimate/quote
  
• Two types of estimate/quote available
  
• Create proforma invoices
  
• Email shot prospects
  
• Upload external email data for email shots
  
• Maintain an email 'opt out' list
  

(note: the above module is not available when using the software for free)


Sales Order Processing

• Create and maintain orders/jobs
  
• Create Purchase Orders
  
• Maintain stock, where the order/job contains stock items
  
• Create one or more sales invoices for each order/job
  
• Create one or more proforma invoices
  
• Print delivery notes
  
• Print Order acknowledgements, or output to PDF or HTML
  
• Order/job production control
  

(note: the above module is not available when using the software for free)


Making Tax Digital - United Kingdom Only

From 1st April 2022 most business in the UK will need to use software that is MTD compliant to file their VAT returns. Adminsoft Accounts can be used for MTD VAT Returns. Please click here for further details.

On 19th Dec,'22 HMRC announced that MTD Self Assessment filings will be delayed until April 2026 at the earliest. They were due to start from April 2024. Under the new plan, those earning over £50k will need to start filing from April 2026. Those earning between £30k and £50k will need to start filing from April 2027. Partnerships and self employed earning under £30k currently have no start date, and it's unclear at this time whether they ever will be forced to use MTD Self Assessment.


Payroll

There are two payrolls. One that is designed to be flexible enough to operate in a wide range of countries, and the other is designed for use specifically in the United Kingdom. For those users based in the United Kingdom, please be aware the payroll does support RTI and Scottish tax codes. For further information on RTI please click HMRC and Real Time Information. Detailed information on both payrolls can be found in the User Guide section.


Miscellaneous Features:

Two levels of functionality are available: Level 1 Basic Functionality for those who are not familiar with accounts or computerized accounting, or just have modest requirements. This will show only the main options a user is likely to require, and display uncomplicated forms with limited detail. Level 2 Advanced Functionality for those more experienced users who want take advantage of the many features offered by the the accounts system, will show all available options, and more comprehensive forms, often with considerable detail.

User customizable accounting terms.

User customizable printed documents, you have full control over the layout of invoices, credit notes, statements, remittance advices, purchase orders, etc.

User customizable HTML documents, you have full control over the layout of invoices, credit notes, statements, remittance advices, purchase orders, etc. that are sent via email.

Wide range of reports and graphs.

Most reports can be exported directly into Microsoft Word and Excel, and Open Office Calc and Write.

Selection of utilities, including calendar, loan repayment calculator, etc.

Range of payment types for sales and purchases.

Users may be set up for full or limited access.

Up to 100 Sales tax/VAT Codes, and four rates for each code.

Import Customers and Suppliers from Sage Line 50.

Can be customized to import data from a range of different file formats.

Email and web enabled.


Specific to the United Kingdom

EC Intrastat reporting for arrivals and despatches.

EC Sales List, including submission of the EC Sales List to HMRC directly from Adminsoft Accounts.

VAT 100, including submission of VAT data to HMRC directly from Adminsoft Accounts using the current method and MTD as from 1st April 2019.

CIS, including submission of CIS Return and NI verification to HMRC directly from Adminsoft Accounts.

Payroll, including the various RTI options for submission of data to HMRC directly from Adminsoft Accounts.


Hardware and Operating Systems

The current Adminsoft Accounts v4 will run on just about any PC, providing it is running Windows. From Windows 98 through to the latest version Windows 11. The older Adminsoft Accounts v3 (which is still available) will also run in Windows 95 and NT4.0 It can run in as little as 64mb of RAM, and 128mb of hard disk space! In other words, whatever PC you've got, it'll probably do the job. Note: if you're in the United Kingdom and intend to submit VAT returns via MTD, of payroll via RTI, or any other data submission to HMRC, you must be running on Windows 7 or later.

It will also run on Apple Mac, Linux, and Solaris, using Windows emulation software.

Installing our software doesn't mess anything up on your PC. It installs in its own folder, does not overwrite any of your existing DLL files or leave anything in your registry. So it will not interfere with any of your existing applications. It also means it can be run directly off storage media such as USB memory sticks without installation. Plug it into just about any PC running Windows and it will run. No fuss. Making the system highly portable.

Note for software developers:

The accounts software has been developed using Microsoft Visual FoxPro v9. This means all data files are industry standard .DBF files. We have used the standard 10 character field name width, and all data and index file names are 8.3 format. Documentation describing all database file structures is available for purchase.