Adminsoft Accounts product TERMS AND CONDITIONS AND SOFTWARE LICENSE

By using this software you agree to the license set out below, which should be read in conjunction with our privacy policy. Please be aware, the software is provided 'as is' without any warranty of any kind.

LICENSE GRANT: You may use this software subject to the terms of this agreement. You may use it on as many computers and at as many locations as you wish. YOU MAY COPY AND DISTRIBUTE the software as a Freeware product to other people or organizations (indeed, you are encouraged to do so).

LICENSE RESTRICTIONS: You may not modify, disassemble, de-compile, or reverse engineer any part of this software. You may not represent the software as you own work. Should you be in possession of a Software Registration Key YOU MUST NOT disclose this key to anyone, or allow anyone access to it. The software shall remain at all times the property of Adminsoft Ltd. Your right to use and copy this software may be revoked by Adminsoft Ltd. at any time without notice and without explanation.

LIMITATION OF LIABILITY: The software is provided 'AS IS' without warranty of any kind, express or implied, including but not limited to the warranties of merchantability, fitness for a particular purpose, title and non-infringement. In no event shall Adminsoft Ltd. or their agents or the software developer be liable for any damages or other liability, whether in contract, tort, or otherwise, arising from, out of or in connection with the software or use or other dealing in the software, even if Adminsoft Ltd. or one of their agents or the software developer has been advised of the possibility of such damages or claims. The user of the software bears all risk as to the quality, performance, and suitability of the software.

In the United Kingdom, the software can submit data to HMRC (the United Kingdom's tax authority). We can not be held responsible in any way for the availability or performance of HMRC's services, and can not be held responsible for any of your data received for processing by HMRC. Any submission to HMRC is subject to HMRC's terms and conditions of use. Please visit their web site hmrc.gov.uk for details.

INVALIDITY: If any part of this agreement is found by any court to be invalid, unlawful or or unenforceable, then that part shall be deemed not to be a part of this agreement, and the enforceability of the remainder of this agreement shall not be affected.

GOVERNING LAW AND JURISDICTION: This agreement shall be governed by and construed in accordance with English law. Each of the parties irrevocably submits for all purposes in connection with this agreement to the exclusive jurisdiction of the courts of England.

FOOTNOTE TO LEGAL AGREEMENT: Lets face it, most if not ALL software contains bugs. Even software from the worlds leading software companies. Most times these bugs are minor, occasionally they are not. There is no doubt whatsoever that Adminsoft Accounts contains bugs. That is guaranteed! Coupled with that, computer hardware and their operating systems also contain bugs, and they are affected by such things as hardware malfunctions, dirty power supplies, static electricity discharge, and even sun spot activity! NEVER assume the data in the accounts system is correct. That $10,000 sales invoice you entered last week may still be there, or it might have vanished. So, make sure you have the necessary checks and balances in place to ensure the integrity of your accounts system data. The actual procedures necessary will vary from business to business, depending on the size of your business, structure, the number of people using the accounts software, and so on. If in any doubt at all about how to implement such procedures, you are strongly advised to seek the assistance of an accounting professional. Do NOT rely on Adminsoft Accounts to produce accurate information. It is your responsibility to ensure the integrity of your accounts data at all times.

3rd PARTY LICENSES Included within Adminsoft Accounts all rights of the following components are acknowledged:

Visual Foxpro v9 run time libraries are copyright Microsoft Inc.

ChilkatMailMan2 and Chilkatax-9.5.0-win32.dll (used to send email) are copyright Chilkat Software Inc.

XFRX (used to create PDF files) is copyright Eqeus.com s.r.o.

FoxBarcode (used to create 1d and 2d barcodes) is copyright Guillermo Carrero, Luis Maria Guayan, Alexander Goloviev, and Cessar Ch.

EZTwain Pro, (used to accept input directly from Twain compatible scanners) for which Atalasoft Inc. (previously Dosadi LLC) own the trademark and copyright.

Zlib (used for encryption) is copyright Sweet Patato Software

In the United Kingdom, forms P60 and P45 are available for printing out directly from the software. The logo and layout of these forms are copyright HMRC.



Adminsoft Accounts product PRIVACY POLICY, last updated: 10th January 2025

This privacy policy tells you about the information we collect from you when you use our software. In collecting this information, we are acting as a data controller and, by law, we are required to provide you with information about us, about why and how we use your data, and about the rights you have over your data.

Who are we?

We are Adminsoft Ltd. Our address is 19 Great Northern Way, Netherfield, Nottingham. NG4 2HD, United Kingdom. You can contact us by post at this address or by email at support@adminsoftware.biz

We are not required to have a data protection officer, so any enquiries about our use of your personal data should be addressed to the contact details above.

When you use our software

All your accounts data is held on your hard disk drive. Some sensitive data elements, such as bank details and passwords are encrypted.

As your accounts data is stored on your hard disk drive, you are the data controller. We do not have any access or control over this information whatsoever.

On installation of the software, you are obliged to complete a registration form that includes your name, organization name (if any), postal address and email address. This information is passed to us. In respect of this data, we are the data controller. This data is held for the purpose of communication with you in relation to our software. It will not be made available to any 3rd party without your permission. Only we have access to it.


United Kingdom: submission of data to HMRC from our software

The type and extent of data submitted depends on the service being used. Adminsoft Accounts supports the following services:

MTD VAT submission: data that makes up the VAT Return (the figures you would find on form VAT 100) are sent directly to HMRC. They include your VAT number which allows HMRC to identify you. When HMRC require you to authorise Adminsoft Ltd. to send/receive your VAT data, a token is generated by HMRC. This token is passed to our web site which then forwards it to your computer system, at that point it is then deleted from our web site.

The above submission also forwards information about your computer system to HMRC, this includes: your software user ID, the device ID, the operating system and version, your time zone, your local IP address, the width and height of your computer screen (in pixels), your PC's MAC address, the software name (Adminsoft Accounts) and version, and unique software user identifier (generated by the software on installation).

EC Sales List: data sent to HMRC includes the VAT number and country of each of your customers included in the list, and information to identify you. None of this information is passed to us at any time.

Payroll RTI FPS: the payroll data sent to HMRC is extensive, and includes the name and address of each of your employees, their pay figures for the current pay period and year to date, and other employee identifying information, and information to identify you. None of this information is passed to us at any time.

Payroll RTI EPS: no employee data is sent to HMRC. Only the data as displayed in the EPS option, which is mainly year to date figures for the payroll as a whole. The data sent will include information to identify you. None of this information is passed to us at any time.

Payroll RTI NVR (NI verification): the name and address, NI code (if known), and some other employee identifying information is sent to HMRC. None of this information is passed to us at any time.

CIS Return: data sent to HMRC includes the names, NI number (where relevant), Unique Tax Reference, and other identifying information of your contractors who fall under the CIS scheme, and information that identifies you. None of this information is pass to us at any time.

CIS Verification Request: data sent to HMRC includes the names, NI number (where relevant), Unique Tax Reference, and other identifying information of your contractors selected for verification, and information that identifies you. None of this information is pass to us at any time.

A record of all data sent to HMRC is stored on your hard disk, and is accessible through the software (usually via the option titled 'List of Submissions' or similar). The data may be in XML or JSON format, and while they are intended to be interpreted by HMRC's software, they are human readable. You will be able to see exactly what information has been supplied to HMRC. To view HMRC's privacy policy and details of how they process and store your data, please visit their web site hmrc.gov.uk

A record of any submission by you to HMRC from our software is stored on our computer system, but it does not include any employee, customer, supplier, or accounting information or any information that would allow us to identify you, your employees, customers or suppliers. We store the date, time, type of submission, and a unique reference that allows us to group submissions together, but does not allow us to identify you. This information is collected for statistical purposes.


Your rights as a data subject

By law, you can ask us what information we hold about you, and you can ask us to correct it if it is inaccurate. If we have asked for your consent to process your personal data, you may withdraw that consent at any time.

If we are processing your personal data for reasons of consent or legitimate interest, you can request that your data be erased.

You have the right to ask us to stop using your information for a period of time if you believe we are not doing so lawfully.

Finally, in some circumstances you can ask us not to reach decisions affecting you using automated processing or profiling.

To submit a request regarding your personal data by email or post, please use the contact information provided above in the 'Who are we?' section of this policy.


Your right to complain

Our ICO registration number is A8892289

If you have a complaint about our use of your information, you can contact the Information Commissioner's Office via their website at www.ico.org.uk/concerns or write to them at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF


Updates to this privacy policy

We regularly review and, if appropriate, update this privacy policy from time to time, and as our services and use of personal data evolves. If we want to make use of your personal data in a way that we haven’t previously identified, we will contact you to provide information about this and, if necessary, to ask for your consent.

We will update the date of this document each time it is changed.